IBEW, LOCAL UNION 86

2300 E. River Road, Rochester, NY 14623

REFERRAL OPERATING PROCEDURE

This procedure shall become effective June 1, 2012

Registrants who are on the “Available for Work List” at the time of implementation shall retain their position on the appropriate lists so long as they continue to remain current under the new procedure.

Section 1 – Registration/Re-Registration

1.   Applicants for employment within the IBEW, Local 86 referral system must make original registration, in person, at the Local 86 Referral Office between the hours of 8:00 a.m. and 4:30 p.m. on normal business days (Monday through Friday except holidays) , using the registration form supplied by the Local Union for that purpose.

2.   Applicants shall be assigned to the highest priority group for which they qualify within the appropriate classification(s) and placed on the appropriate list(s) in chronological order determined by the date and time of original registration.

3.   Applicants who wish to be considered for “specialty” calls (i.e. welding, instrumentation, etc.) MUST register their specialties with the referral agent. Anyone not registered shall not be considered for such calls. Proof of qualification for a specialty will be required.

4.   Registration on the out-of-work list(s) shall only be valid for one (1) month. In order to maintain their position on the referral list(s), applicants must re-register and confirm their availability for employment from the 10 th through the 16 th of each month . Re-registration (re-sign) may be accomplished in person at the Local 86 Referral Office between 8:00 a.m. and 4:30 p.m. on normal business days, by US Mail, fax or e-mail (as described in item 5). Failure to re-register from the 10 th through the 16 th of each month shall cause removal from the “List(s)” at the start of the next business day. If removed, an applicant’s original list position shall be forfeited and a new, original, in-person registration will be required to once again be considered an applicant for employment.

5.   Applicants for employment who wish to re-sign via mail or fax must complete and submit the Mail/Fax Re-Registration Form supplied by the Local 86 Referral Office. Applicants for employment may also re-sign via e-mail by going to the IBEW, Local 86 website at www.ibewlu86.org . The re-sign form may be accessed through the Resign link on the homepage. In order to be considered a valid re-sign, one of these forms must be RECEIVED by the Local 86 Referral Office from the 10 th through the 16 th of each month by 4:30 p.m. Only the form supplied by Local 86 (or a copy thereof) will be accepted. Forms will be supplied at the time of original registration. New registrations must always be made in person.

6.   Applicants’ names will be removed from the referral list when they accept a job assignment through this referral system or become employed by a signatory contractor within the jurisdiction of IBEW, Local 86 in any capacity.

7.   Applicants who become employed: 1) outside of the geographical jurisdiction of Local 86; 2) within the geographical jurisdiction of Local 86 by other than a signatory employer; or 3) by a signatory employer within the geographical jurisdiction of Local 86 in other than a Bargaining Unit position, MUST notify the Local 86 referral office.

Section 2 – Dispatch/Job Assignments

1.   Normal dispatch hours shall be between the hours of 9:00 a.m. and 12:00 p.m. on regular business days. Applicants for employment shall be responsible to make themselves available for job assignments during these hours.

2.   It is the Business Manager’s responsibility to fill employer man-power requests in a timely fashion. Therefore, in an emergency, calls may be filled outside of normal dispatch hours by whatever means necessary to meet this obligation. When calls are made outside of normal dispatch hours, a refusal will not be assessed for a non-response.

Section 3 – Referral “Call-Outs” and Dispatch

Normal dispatch hours shall be between the hours of 9:00 a.m. and 12:00 p.m. on regular business days. Dispatch may occur on weekends and/or holidays as necessary.

Duly registered applicants for employment may apply for job assignments using the following procedure:

1.   A list of available job assignments may be obtained by a.) calling the referral office voicemail system at (585) 235-1510 ext. 2 or (800) 356-7090 or b.) by going to www.ibewlu86.org and clicking on the Web Referral tab from 5:00 p.m. on normal business days until 9:00 a.m. (Eastern time) of the next business day.

2.   Applicants who are interested in accepting one or more of the listed employment opportunities MUST get registered on the daily check-in list(s) by calling the referral office voicemail system at (585) 235-1510 ext. 2 or (800) 356-7090 or by going to www.ibewlu86.org and clicking on the Web Referral tab from 5:00 p.m. on normal business days until 9:00 a.m. (Eastern time) of the next business day and leaving the information listed in Step 3 of this Section.

3.   Registration on the daily check-in list(s) requires the following information: 1) applicants name and card number; 2) what job or jobs the applicant would be willing to accept in order of preference; and 3) a phone number where the applicant can be reached or a message may be left between the hours of 9:00 a.m. and 12:00 p.m.

4.   The referral agent will begin contacting applicants registered on the daily check-in list(s) for job referral assignments after 9:00 a.m. in chronological order of the original registration by priority group. Calls will be made only to the phone number registered on the daily check-in list(s) or registration referral form.

5.   If there is no response from the registered number by 12:00 p.m., the referral agent will proceed to the next person on the list until all calls are filled according to Step 7 of this Section.

6.   Job assignment calls may be recorded on a random basis as part of Local 86’s record keeping system.

7.   Due to the Business Manager’s responsibility to fill employer man-power calls in a timely fashion, emergency calls and open calls not filled by the phone-in procedure which cannot wait another day due to employer needs (as determined by the Business Manager through the referral agent) will be filled using the “traditional” method of “calling” applicants from the referral list in chronological order by priority group. Due to the very nature of emergency calls, applicants from the referral list who cannot be contacted within a reasonable period of time (as determined by the Business Manager through the referral agent) will be skipped over and the referral agent will proceed to the next person on the list in an attempt to fill the job(s).

8.   Referral slips must be picked up at the Local 86 business office prior to reporting for a job assignment unless otherwise instructed by the referral agent. Upon an employer’s refusal to hire, a member shall report back to the union hall, resign the book, and shall be returned to previous position.

Section 4 – “Refusals” (The Ding System)

1.   Any registrant receiving a third turndown (refusal/ding system) will be removed from the applicable “List(s)” ( not rolled to the bottom ). If removed, the applicant’s original list position shall be forfeited and a new, original, in-person registration will be required to once again be considered an applicant for employment.

2.   Registrants will be assessed a refusal when:

a.  A job assignment is offered by the Business Manager, referral agent or designee and refused;

b.  If they do not respond during normal dispatch hours for a job call.

If an available job(s) cannot be filled by applicants from the highest priority group, applicants on Book II will be called.

Section 5 – Exceptions to a Refusal

1.   Any applicant serving in the military.

2.   Any applicant working full time for the JATC as a teacher.

3.   Any applicant on the Sick List.

4.   Any applicant working out of town under a Collective Bargaining Agreement.

a.   Verification of employment will be required by way of a form signed by the Business Manager or designee of the local in which the work is being performed, or a pay stub, monthly with resign. In order to maintain this status, applicants must re-register (re-sign) through the normal referral process.

b.   An Applicant must give the Union Hall 24 hour’s written notice to activate his/her number on the book. Once notice has been received, the applicant will be eligible to take “job calls” 24 hours later. Change request left on a voice mail message will NOT be considered.

c.   Once applicant becomes unemployed out of the jurisdiction they are obligated to notify the referral office and must return to the normal referral process. Anyone found to be unemployed and applying for this status will be removed from the out of work list(s) and must sign the book in person.

5.   Salting with a signed Salt Agreement.

6.   One time vacation (per calendar year ~ January 1 st – December 31 st ) with confirmation of approval in writing.

Section 6 – Out of Town Resigns

Local 86 does not fax re-signs unless “required” by Local Union Halls to be on letterhead. If you have a re-sign that must be faxed by the hall, you need to call the day before it needs to be sent. *** According to the International all Book II resigns must be done from the 10 th through the 16 th of each month.

  “Once an applicant qualifies for, requests and is granted Group I status in any local union, he shall retain that status in the local union and shall not be required to re-qualify unless he qualifies for, requests and is granted Group I status in another local union. If that situation occurs, the applicant would have to re-qualify for Group I status in any previous local union(s) in which he enjoyed Group I status.”